Hello,

TLDR; Approx 2 years ago we manually created Cloud users on our 365 Tenant to start using Teams. Now we’re trying to sync our on-prem AD with AAD and experiencing issues due to pre-existing Exchange Online mailboxes. Cannot delete the mailbox without deleting the user. Can’t delete the user because we don’t want to lose anything in Teams. Looking for help.

During the pandemic we had a lot of staff start working remotely. Our existing messaging platform was not up to the task and we jumped on the Teams bandwagon, shortly after we bought a mix of Business Basic and Business Standard licenses for all our staff. When applying the licenses to the staff we also inadvertently assigned an Exchange Online license. No big deal we thought at the time because our corporate email MX records point to our on-prem Exchange servers.

Fast forward to now and we’re in the process of trying to sync all on-prem users to Azure AD so we can ultimately migrate our mailboxes off of our on-prem Exchange 2013 servers and on to Exchange Online. We’ve run into an issue that Microsoft support is having trouble solving. Because the cloud users were manually created before we setup AAD Connect and configured Hybrid Exchange, the Tenant knows nothing about the on-prem mailboxes. I cannot sync on-prem users to our Tenant because a mailbox exists for the user already. I cannot delete the Exchange Online user mailbox without deleting the user. Deleting the user will cause data and permission loss with Teams.

The sync process works fine if the user doesn’t exist on the Tenant first, or if the 365 user doesn’t have a pre-existing mailbox.

Hoping to find someone who’s been in a similar situation and was able to solve it. Information online is sparse for this scenario and I’m not able to find anything that helpful.

  • SheeEttin@lemmy.worldEnglish
    2·
    1 year ago

    Sounds like you need to fix the match. I haven’t had to do this in a few years so I don’t know what the current process is, but you should be able to find plenty of recent articles on the process.

  • REdOG@lemmy.worldEnglish
    1·
    1 year ago

    Wow that’s quite a pickle.

    Maybe you can make them shared mailboxes temporarily, rename the online accounts, sync the new accounts and give both accounts access to the data until it’s merged.

    But I’d probably just look into something like veeam’s 365 backup/restore.

    I know it’s possible to restore to a different user account. Maybe you can backup the online users, delete them, sync the new users then restore the data to the hybrid accounts.

    just some thoughts

  • packetloss@lemmy.worldOPEnglish
    1·
    1 year ago

    Just wanted to update this so if anyone else is having the same issue hopefully it helps them.

    The issue turned out to be caused by holds that were applied to the user mailbox. Specifically these two: DelayHoldApplied ReleaseDelayHoldApplied

    Both were set to $true.

    Used the “Set-Mailbox” command to remove those holds. After that removing the Exchange Online license from the user also removed the mailbox and allowed syncing to occur.

    Thanks to everyone who replied and offered help.